How businesses can navigate the B2B payment methods landscape.
Most online payment processing solutions are built with B2C use cases in mind. However, while the B2C world spends roughly $2.8 trillion annually on ecommerce, it may surprise you to know that B2B ecommerce weighs in at $10.6 trillion in spending per year…nearly five times that of B2C. (Adobe) As B2B companies put more emphasis on ecommerce sales channels, they can find it challenging to find payment methods that fit their needs.
Many large B2B transactions are paid with invoices, and over 70% of invoices are printed on paper. Processes like these are slow, inefficient, and are accompanied by high hidden costs, given the time spent on paper processing, check runs and manual file uploads to banks.
Solutions Built Primarily for B2C Don’t Always Fit B2B Use Cases
Invoices also create a trust barrier: Customers who don’t want to pay until they receive their product or service, at odds with suppliers who don’t want to ship until they receive payment. This trust barrier becomes an even greater issue when selling to international buyers through online channels.
B2B companies also need to consider the ability to handle recurring billing, small one-off purchases and large orders – which each may lend themselves to different payment methods.
B2B Merchants Often Need Solutions to Accept and Send Payments
In addition to accepting payments, you need to make payouts to your own suppliers and to pay long-tail expenses such as travel and employee reimbursements. These smaller transactions are often entered manually, creating cumbersome B2B payment processes.
Adding to this complexity is the fact that software and payment technology stacks differ across companies, many times creating issues where the payer and the payee systems may not communicate well with each other. Each payee may require a different payment approach: a contractor may require a different payment method than an ad agency, a retailer, a manufacturer, or a service provider.
B2B Payment Methods: Pros and Cons
As B2B companies transition to focus more on online sales models, it’s important to know which B2B payment methods your business should be primed to use for both payables and receivables. Here we have compiled a list of the most common payment methods your business should be ready to use and accept, as well as their upsides, downsides, and most common use cases:
As with consumer transactions, credit cards are a widely used payment method by businesses, albeit less so for large-ticket items or invoices.
Pros: Simplicity. Using credit cards for smaller business transactions allows for quick, easy, and protected payment when you need it. Additionally, making payments with credit cards is low-burden, since the payer is not responsible for fees.
Cons: Unfortunately, credit cards are not necessarily an ideal option for either large-ticket items or, often, for payees overall. While credit card companies may be thrilled to handle a $150,000 transaction because of the handling fees they will collect, the receiver can incur processing fees that can be nearly 3% of the purchase price. This makes credit cards a costly option for those receiving payments.
Often used for: Smaller purchases and subscriptions.
ACH, which stands for “automated clearing house,” transfers are considered invaluable payment methods for businesses for being able to pay obligations such as payroll, or moving large sums of money at once. Bank transfers are also an attractive payment method for many businesses making a purchase that exceeds credit card limits, and for facilitating online transactions with international customers. Using bank transfers for transactions also simplify payments by virtue of automatic account deductions, reducing effort on the customer’s behalf. Finally, bank transfers remove the risk of chargeback fraud which is inherent with credit card transactions.
Pros: ACH is a reliable and robust model. The global reach of ACH transfers is also significant; most countries have similar clearing house technology in place, making it a more universally embraced payment method.
Cons: The ACH method necessitates roughly two to three days of processing time and it is not perfect: Payments can and do get lost on occasion, and take longer than other options available.
Often used for: payroll, large expenses, recurring payments and subscriptions, international payments, payouts
Real-Time Bank Transfers:
ACH transfers are reliable, but slow – sometimes taking up to two weeks for international transactions. Many countries have implemented faster payment rails that enable near real-time funds transfers in an effort to reduce processing time and allow businesses and individuals to send and receive money quickly. Common systems enabling real-time transfers include Faster Payments in the United Kingdom and UPI, or Unified Payments Interface, in India.
Pros: Speed! With processing times reduced down to seconds, funds can be paid out and received by businesses almost instantly, creating less burden of effort for the payer and immediate payout for the organization or person receiving funds. Such models are popular in areas where they are accessible; in its first three years, UPI in India transacted a total of $240B USD over 1,000 transactions.
Cons: The downsides to Real-Time Bank Transfers center around limits and accessibility. With these systems, there are often caps on transfers (100,000 ₹ for UPI and £250,000 in the UK) limiting payments on very large expenses. Additionally, there are limits to accessibility; one must use a bank inside the network in order to benefit from transactions in real-time.
Often used for: mid-range expenses, B2B transactions in countries with real-time bank transfers, real-time payouts to workers and suppliers.
Also popular for large sums of money, the wire transfer is reliable and well-known globally.
Pros: The most important benefit of a wire transfer is speed. Wire transfers occur more quickly than ACH payments, while still being able to satisfy payments of a large size. Wire transfers (also known in the banking industry as “rails”) are used much more widely on a global level.
Cons: In exchange for speed comes increased cost. While they are a reliable way to transact large sums of money, there are costs associated with doing so, making them only one of several payment method tools a business should be equipped to use.
Often used for: Wire transfers are often favored for large expenses when speed is critical, especially for cross-border and international B2B Payments.
For organizations doing business in the US, checks are still a common way to both make and receive payments.
Pros: Ease of use, particularly within the United States. If a payment needs to be made, you can simply drop a check in the mail and be done with it, relieving the payer of much of the burden. Because of the ubiquity of bank accounts within the US, as well as the infrastructure in place to move checks, checks remain the most prevalent payment method used by businesses stateside.
Cons: Checks can be time-consuming, inefficient, and easily lost in the mail. There is also a higher rate of fraud with checks than with other forms of business payment.
Often used for: Contractor payroll, vendor invoices
B2B Payments Are Due for Greater Digitization
As you can see, businesses must be equipped to handle a variety of different transaction types across different global locations and make everything work across disparate systems. Because there is not yet a uniform way to approach all of these transactions, the B2B payments world can feel unstructured and due for an update. ACH technology, for instance, is over 50 years old. CFOs, controllers, treasurers, and decision-makers are all stakeholders that need to move their business to better, faster and more cost-effective payment solutions as their businesses transact more online and globally. Newer generations of business buyers do not have the time or patience to deal with analog procurement systems, necessitating rapid change in digitization. Robust B2B payment solutions can provide a variety of locally preferred payment methods to business customers at global scale, integrate with your websites, apps and systems, provide comprehensive fraud monitoring and streamline operations.
Leverage a Global Payments Network to Simplify B2B Payments and Payouts
The Rapyd Global Payments Network enables B2B solutions to accept and send funds using the right payment methods across different transaction types and regions. Explore countries and payment methods available through the Rapyd Global Payments Network to learn if it is the right solution for your business.