RAPYD JOB CANDIDATE
PRIVACY POLICY

This Job Candidate Privacy Notice (“Notice”) describes what Personal Data the Rapyd group of companies, which includes Rapyd Financial Network (2016) Ltd., and all its subsidiaries and operating affiliates (“Rapyd”, “we”, “our” or “us”), collect and process our job candidates and applicants (“Candidates”, “you” or “your”) with respect to our application and recruitment process, why we collect it and how we use it. It also describes how Candidates may exercise their rights to such data held with us.

We strongly urge you to read this Notice and make sure that you fully understand and agree to it. If you do not agree to this Notice, please avoid providing us with your data. 

You are not legally required to provide us with any Personal Data, and may do so (or avoid doing so) at your own free will. However, without it we may not be able to process your application. 

 For the purposes of this Policy: 

  •  “Personal Data” means any data that can or may be used, whether alone or in combination with other information in order to identify an individual. 
  • “Applicable Law” means data protection and information privacy laws enacted in the country where the Rapyd entity that carries out a recruitment process is located.      

1.What data do we collect? 

Throughout the application and recruitment process, you may provide us (or we may otherwise have access to) the following types of Personal Data about you:

  •  Your biographical information, including your name,  identification number and nationality;
  • Your contact information, including your home and postal address, telephone number, email address, country of residence;
  • Your Job History,  such us your resume/CV, work-related data, career history, specific questions regarding your anticipated role, including prior work experience data and references from previous employers.  
  • Your educational background, including your professional certifications, technical skills, vocational training, conferences and seminars.  
  • Your salary expectation and expected benefits, including information about your candidacy and employment options (such as availability to be hired and salary expectations).  
  • Evaluations of your candidacy, including internal discussions within Rapyd about your candidacy, your responses to questionnaires sent to you by us, and any other materials you or other parties (such as evaluators or background check providers) submitted in relation to your candidacy and any additional Personal Data you choose to share with us.
  • Video and audio recordings. As part of our recruitment process, we may invite you to participate in a one-way video interview through a third-party platform (such as Spark Hire). In such case, you will receive an invitation via email or SMS containing a link to the platform, where you will be asked to record video and audio responses to pre-set interview questions. The Personal Data collected through this process may include your video and audio recordings, your image and likeness, and any information you choose to share in your responses.
  • Background checks (“pre-employment screening”) data. Depending on the Applicable Law, we may collect pre-employment screening data at the final stage of the recruitment process. Such data may include criminal records, identity verification results, and other information obtained through background checks conducted by us or by third-party screening providers on our behalf. This category of data may be considered sensitive personal data under certain applicable privacy and data protection laws. Additional information can be found under section 2 to this Notice.

We may collect this data directly from you, as you provide it voluntarily through your application and candidacy review process, or from other sources such as recruitment agencies, background check services (as applicable and subject to applicable law). We may also use sources such as your public profile on business networking services (e.g. LinkedIn) or your references. 

As part of the recruitment process, you may be directed to third-party platforms to complete certain steps, including one-way video interviews. When using such platforms, you may be asked to accept the third party’s own terms and conditions and privacy policy. We encourage you to review those terms carefully. Rapyd remains responsible for the Personal Data it collects and processes in accordance with this Notice, and has entered into appropriate data processing agreements with such third-party providers.

2. How we use this data 

Your Personal Data will be used for the following recruitment-related purposes, such as: 

  • to assess your skills, qualifications and overall to verify, consider and process your application and candidacy for any of our positions, and to communicate with you regarding such processes;
  • to manage risk and enhance our security and anti-fraud measures;
  • to create aggregated statistical or inferred data regarding our Candidates, for further development and improvement of our recruitment processes; 
  • to comply with legal obligations in the context of recruitment, in particular regarding monitoring and ensuring equal employment opportunities, where applicable in some jurisdictions; 
  • To  keep personal data for future  job opportunities and applications. 

Your data may be used to perform background checks (“pre-employment screening”) where applicable in some jurisdictions.  Rapyd is an international organization and the amount of data that we collect, and use might differ depending on the hiring entity and local laws that are applicable, especially in terms of background checks to  verifying a job candidate’s qualifications, background and credentials, including education, work and criminal history and financial behavior, as applicable,  to ensure they are suitable for a role before a formal offer is made. 

 In accordance with the above, in the final phase of the recruitment process, subject to the role and Applicable Law, Rapyd may engage third party service providers to complete pre-employment screening. In such case, you will be specifically informed, and you will be requested to provide your specific consent to complete such pre-employment screening activities

In addition, we may use it to act as permitted by, and to comply with, any legal or regulatory requirements. Shall we wish to conduct any additional activities that may require the use of your data, we will request your specific consent in advance.

 

3. Legal basis for processing your Personal Data

The lawful bases we rely on for processing your Personal Data are (if applicable under applicable data protection laws):

  1. You gave us your consent to the processing of your personal data;
  2. Processing is necessary for the performance of a contract to which you are a party or in order to take steps at your request prior to entering into a contract;
  3. Processing is necessary for the purposes of the legitimate interest; and/or
  4. Processing is necessary for compliance with a legal obligation to which the controller is subject.

 

4. Where do we store our Candidates’ data?

Rapyd is headquartered in Israel, which is considered by the relevant supervisory or regulatory bodies (such as the European Commission or the Dubai International Financial Centre) to be offering an adequate level of protection for Personal Data.

Your personal data will be shared within the Rapyd Group for the purposes described in this Policy, to the extent necessary to carry out these purposes, and as permitted by law. 

Note that your personal data may be processed either locally in the jurisdiction where you work or in any other jurisdiction where we or our approved third-party service providers operate, depending on the needs of the business over the course of your tenure with us, to the extent necessary and as permitted by law. 

Should your personal data move outside the European Economic Area, the UK or another jurisdiction that restricts the international transfer of personal data, we ensure that the appropriate transfer mechanisms under Applicable Law are in place. 

For instance, for data transfers from the EEA or the UK to countries which are not considered by the European Commission and the UK Secretary of State to be offering an adequate level of data protection, we and the relevant data importers are making use of the Standard Contractual Clauses as approved by the European Commission and UK Information Commissioner’s Office (ICO) or other appropriate legal mechanisms to safeguard the transfer (including, where applicable, the EU-U.S. Data Privacy Framework).

 

5. For how long may we keep your data? 

We keep records of your personal data no longer than necessary for the purpose for which we obtained them and for any other permitted compatible purposes, including compliance with legal obligations. 

We may retain your data even after the applied position has been filled or closed. This is done so we could reconsider Candidates for other positions and opportunities at Rapyd; so we could use your Personal Data as reference for future applications submitted by you; in case the Candidate is hired, we will keep the data for additional employment and business purposes related to their work; and as reasonably necessary to comply with our legal obligations, to resolve disputes, prevent fraud and abuse, enforce our agreements or otherwise protect our legitimate interests.

 

6. How will we secure your data?

Rapyd has implemented security measures designed to protect the Personal Data of our Candidates, including physical, procedural and electronic measures. These measures provide sound industry standard security. We also regularly seek new ways and tools for further enhancing the security of our system and the integrity of the Personal Data that we hold. Please note however, that regardless of the measures we take and the efforts we make, we cannot and do not guarantee the absolute protection and security of any Personal Data stored with us. 

 

7. Who will have access to your data?

Rapyd will share your Personal Data with several selected Service Providers, whose services and solutions complement, facilitate and enhance our own Services. These include any recruitment firms that have referred you to us (or vice versa), background checks providers, recruitment software providers, data and cyber security services, web analytics, and our business, legal, compliance and financial advisors (collectively, “Service Providers“). Such Service Providers may receive or otherwise have limited access to our Candidates’ Personal Data, depending on each of their particular roles and purposes in facilitating and enhancing our recruitment process, and may only use it for such purposes. 

We may further share your general recruitment status with third parties who submitted your candidacy to us. 

Additionally, we may disclose or otherwise allow access to any Candidates’ Personal Data pursuant to a legal request, such as a subpoena, search warrant or court order, or in compliance with applicable laws, with or without notice to you, if we have a good faith belief that we are legally required to do so, or that disclosure is appropriate in connection with efforts to investigate, prevent, or take action regarding actual or suspected illegal activity, fraud or other wrongdoing. We may also share your Personal Data with others, with or without notice to you, if we believe in good faith that this will help protect the rights, property or personal safety of Rapyd, any of our customers or employees, or any member of the general public.

Finally, we may share Personal Data internally within our group of companies, for the purposes described above. Such sharing is made subject to our internal Data Processing Agreements. In addition, should Rapyd undergo any change in control, including by means of merger, acquisition or purchase of all or part of its assets, your Personal Data may be shared with the parties involved in such an event.

 

8. Which Cookies and tracking technologies do we use?

A cookie is a small text file that is placed, for example, to collect data about you when you submit your application via our sites.

Rapyd uses certain monitoring and tracking technologies, such as Cookies and other downloaded data files, including ones offered by our Service Providers. These technologies are used in order to maintain, provide and improve our processes and operations on an ongoing basis, and in order to provide a better experience to our website visitors and Candidates. For example, these technologies enable us to better secure our website and services and detect abnormal behaviors, to identify technical issues, and to monitor and improve the overall performance of our services and processes. In order to delete or block any Cookies, please refer to the “Help” area on your internet browser for further instructions, or look for optional third-party add-ons offering Cookie management assistance. For example, you can instruct your browser, by changing its options, to stop accepting Cookies or to prompt you before accepting a Cookie from the website you visit. 

On some pages of our website, online platform and services (“Services”), other organisations may also set their own Cookies. They do this to track the activity of their applications that are integrated with our Services to customize their services for you. Because of how cookies work, our Services cannot access these Cookies, nor can the other organisation access the data in Cookies we use on our Services.

While we do not change our practices in response to a “Do Not Track” signal in the HTTP header from a browser and recommend the use of cookies for an optimal user experience of our Services, most browsers allow you to control cookies, including whether to accept them or to remove them. You may set most browsers to notify you if you receive a cookie, or you may choose to block cookies with your browser 

We also use analytics tools such as Google Analytics. These tools help us understand your behavior on our Services, including by tracking page content, and click/touch, movements, scrolls and keystroke activities. Further information about the privacy practices of our Google Analytics is available at: www.google.com/policies/privacy/partners/;

Further information about your option to opt-out of Google Analytics services is available at: https://tools.google.com/dlpage/gaoptout.

Please note that if you get a new computer or device, install a new browser, erase or otherwise alter your browser’s cookie file (including upgrading certain browsers), you may also clear the opt-out cookies installed once you opt-out, so an additional opt-out will be necessary to prevent additional tracking.

To learn more about our cookies practices, please visit our Cookie Policy.

 

9. How can you exercise your rights?

Depending on your location and subject to applicable law, you may have the following rights regarding the Personal Data we process about you:

  • The right to request confirmation of whether Rapyd is processing Personal Data associated with you, the categories of Personal Data it has processed, and the third parties or categories of third parties with which your Personal Data is shared;
  • The right to request access to the Personal Data Rapyd processes about you;
  • The right to request that Rapyd rectify or update your Personal Data if it’s inaccurate, incomplete, or outdated;
  • The right to request that Rapyd erase your Personal Data;
  • The right to request that Rapyd restrict the use of your Personal Data in certain circumstances;
  • The right to request that we export the Personal Data we hold about you to another company, provided it’s technically feasible;
  • The right to withdraw your consent if your Personal Data is being processed based on your previous consent;
  • The right to object to the processing of your Personal Data if we are processing your data based on our legitimate interests; 
  • The right to lodge a complaint with the relevant supervisory authority.

If you wish to exercise any of the above  rights, you can submit your request via Rapyd Privacy Request Webform or contact us  at the following email address: [email protected]. 

We will consider any requests, complaints or queries and provide you with a reply in a timely manner. We take our obligations seriously and we ask that any concerns are first brought to our attention, so that we can try to resolve them. To the extent you feel unsatisfied with our response to your request to exercise your rights, you may choose to send us a request to appeal our decision. If you are unsatisfied with our response, you can lodge a complaint with the applicable data protection supervisory authority. 

Please note that we may require additional information, including certain Personal Data, in order to authenticate and process your request. Such additional information may be then retained by us for legal purposes (e.g. as proof of the identity of the person submitting the request). We may redact from the data which we will make available to you, any Personal Data related to others.

Please also note that such rights are not absolute. There are instances where applicable law or regulatory requirements allow or require us to refuse to provide some or all of the Personal Data that we hold about you. In the event that we cannot accommodate your request, we will inform you of the reasons why, subject to any legal or regulatory restrictions.

 

10. Will this Notice be updated?

We may update this Notice to reflect changes in our privacy practices. If we make any changes that we deem as “material”, we will update this page prior to the change becoming effective. 

 

11. Data controller

Certain data protection laws and regulations, such as the GDPR or UK GDPR, typically distinguish between two main roles for parties processing Personal Data: the “Data Controller”, who determines the purposes and means of processing; and the “Data Processor”, who processes the data on behalf of the Data Controller.

Rapyd is the Data Controller of its Candidates’ Personal Data, and with respect to which, assumes the responsibilities of Data Controller (solely to the extent applicable under law) and as set forth in this Notice.

 For purposes of Israel’s Protection of Privacy Law, Rapyd Financial Network (2016) Ltd. serves as the “Database Controller” of personal data processed in relation to its employees’ employment.

The Controller of your personal data is the relevant Rapyd entity operating in the country where the position is located, see Schedule 1 for a list of Rapyd  Group of Companies that may act as data Controllers.

 

12. EU and UK Representatives

Rapyd’s UK and Rapyd’s Iceland offices have been designated as Rapyd’s representatives in the United Kingdom  and in the European Union, respectively. Our representatives may be contacted only on matters related to the processing of Personal Data. To make such an inquiry please send an email to [email protected]. 

 

13. What if you have any questions?

If you have any questions regarding this Notice, our data practices or the security of our services during the job application processes, or if you want to exercise your data subject rights you can contact Rapyd DPOs at [email protected]. 

 

Last updated: June  2026